Products

For more information about our products, contact us   or   request a demo

UniversitySite Request a demo

UniversitySite is a Learning Management System for law firms and professional service firms. It streamlines compliance and training for onboarding new employees, software rollouts, and professional development. UniversitySite is made up of core components, optional core components, and software extensions, described in detail below.

Core Components

Optional Core Components

Extensions

Software extensions expand on the capabilities of UniversitySite. Whether you are looking to build custom reports, add a learning content library, or integrate with SharePoint, software extensions available for UniversitySite allow for designing a customized solution that aligns with your learning and development needs.

Extensions Available for Free Extensions Available for Purchase

LearningSite Request a demo

LearningSite is the end-user side of UniversitySite where learning resources and schedules are published, where learning takes place, and where compliance programs are completed.



User Stories

Classroom Training

Using LearningSite, employees can find out when training classes are scheduled, and they can register for them with a single click. Class communications and reminders are automated, and updates are automatically generated and sent out as changes occur.

Our employees use LearningSite to browse and register for our upcoming training classes. They also use the system to request training. When they sign up for a training class, it is automatically added to their Outlook calendar, and it sends them reminders, which helps to reduce the number of no-shows.
Technology Trainer

New Hire Training

LearningSite helps organizations reduce the amount of time spent onboarding new employees.

New employees spend time during their first few days attending our new hire orientation program, then we introduce them to LearningSite which they use to work through a learning plan that completes their training. They have 90 days to complete training and LearningSite keeps track of their deadline and periodically reminds them what they need to do next.
Manager, Technical Training

Video Library

LearningSite provides employees access to training videos and eLearning on demand.

We wanted our employees to have access to learning resources 24x7 so we publish videos in LearningSite from three distinct sources. First, we record and publish our live training sessions in LearningSite. We also create and publish eLearning for Firm-specific procedures. Finally, we incorporate eLearning from third parties for some of the more generic topics. This video library has become an important resource for employees that enables them to defer spending time in training until it’s relevant.
Training & Help Desk Manager

Professional Development

LearningSite helps employees monitor and manage their professional development requirements.

The firm requires me to earn training credits each year. LearningSite keeps track of my deadlines, the credits I have earned, and the credits I need. It also suggests training events and videos that will help me earn my outstanding credits.
Attorney

Feature List

Single Sign-on
LearningSite supports single sign-on so users do not need another password
Browser Compatibility
Works with all modern browsers, including Internet Explorer 11
Mobile Device Compatibility
Works on iOS and Android mobile devices and tablets
Security
Item-level security ensures that users only see the learning opportunities they are supposed to see
Time Zones
Dates and times in the LMS as well as all email communication are translated to the local time for each user
Proxy
Secretaries can be given proxy access to the attorneys that they support
Guided Tour
A guided tour of LearningSite is available for on-boarding new users
Branding
Use your logo and color scheme to make the LMS match your branding requirement
Customization
Customize the landing page for your needs by choosing from a variety of pre-built widgets including:
  • Current Events
  • Featured Events
  • Best Rated On-Demand Courses
  • Feature On-Demand Courses
  • Trending On-Demand Courses
  • New Instructor-Led Courses
  • Featured Plans
  • Learning Activity Feed
  • Learning Opportunities Feed
  • Plans in Progress
To-do List
A to-do list automatically keeps track of all assignments including upcoming events, incomplete learning and compliance plans, incomplete eLearning, and pending feedback
Search
Users can easily find learning resources by performing keyword searches
Filtering
Users can filter the learning resources by location, audience/role, tag, department/sponsor, type, and keyword
On-Demand Learning Resources
  • Users can browse, filter, and search a catalog of on-demand learning resources including eLearning, recorded webinars, recorded seminars, and documentation
  • Relevant on-demand learning resources are displayed to users based on their roles
  • Users can launch eLearning, pause/stop, and continue later
  • Users can electronically accept and sign-off-on policies and other documents
  • Users can attest to completing external courses
  • Users can provide feedback including 5-star ratings for any learning resources they have viewed
Live Events
  • Users can browse, filter, and search a calendar of events that they can sign up for
  • Relevant events are displayed to users based on their location and roles
  • Users can get on a waitlist when an event is full
  • Users can provide feedback including 5-star ratings after attending an event
Instructor-Led Courses
  • Users can browse, filter, and search a catalog of instructor-led courses
  • Relevant courses are displayed to users based on their roles
  • Users can submit requests for courses of interest
Plans
  • Users can browse, filter, and search a catalog of learning plans
  • Relevant learning plans are displayed to users based on their roles
  • Compliance plans appear in the to-do list and on the home page under important deadlines
Email
  • Outlook meeting requests are sent registrants when they register to attend an event
  • Reminders are sent to registrants on the day before training and the morning of training
  • Reminders of important deadlines can be sent to users automatically
Reporting
  • Users can view a course completion report at any time
  • Users can view a report listing their status for every one of their learning plans
  • Compliance reports are available for each of their plans

InstructorSite Request a demo

InstructorSite is the administrative side of UniversitySite, where learning resources and compliance programs are managed.

InstructorSite

User Stories

Software rollout

During software rollouts, instructors and training managers can use InstructorSite to assign training, create schedules, organize and publish course content, monitor group, and individual learner progress, and generate reports that track training activities, such as registration and completion.

When rolling out a new version of Office, training courses and videos are loaded into InstructorSite where we assign pre-rollout training to our users and determine if users have completed their training in preparation for the upgrade.
Desktop Technology Manager

HR Compliance

Education and training are key to ensuring employees are aware of and comply with federal and state laws that govern organizations. InstructorSite allows HR departments to assign compliance training and generate compliance reports.

At my firm there are videos employees are required to watch each year. We use UniversitySite to track who has watched the video and who hasn’t. We can even tell who has watched the entire video. This has been a huge time saver for the firm. We appreciate having a system that manages this process for us.
Manager, Human Resources

Classroom Training

InstructorSite provides tools for scheduling single-location, multi-location, and online classes along with tracking rosters, wait-lists, and attendance. Instructor schedules appear in Microsoft Outlook and on mobile devices. InstructorSite suggests which classes to schedule based on the user’s needs and interests and automatically notifies users when classes they need are scheduled.

The trainers at our firm schedule and manage all of our training events in InstructorSite. The system is indispensable for coordinating both live in-person training events and online training events across all of our offices. InstructorSite automatically notifies trainers of their training schedule and integrates with Outlook to keep their calendars up to date.
Learning & Development Coordinator

Professional Development

InstructorSite helps Professional Development Managers keep track of program participation and user compliance. It provides tools for tracking yearly requirements and generating individual and group status reports.

Our firm requires employees to earn training credits each year for professional development. InstructorSite makes it easy to manage these programs and identify users who are at risk or who fall out of compliance.
Professional Development Manager

Feature List

Single Sign-on
LearningSite supports single sign-on so users do not need another password
Browser Compatibility
Works with all modern browsers, including Internet Explorer 11
Mobile Device Compatibility
Works on iOS and Android mobile devices and tablets
Departmental Security
Department-level security ensures that instructors will only be able to change learning resources owned by their department
Learner Security
Item-level security ensures that users only see the learning opportunities they are supposed to see
User Level Security
Users can be assigned the level of access necessary by assigning them any combination of more than a dozen security roles from instructor to administrator.
Time Zones
Dates and times in the LMS as well as all email communication are translated to the local time for each user
To-do List
A to-do list automatically keeps track of upcoming events and recording of attendance
Search
Users can easily find resources by performing keyword searches
Filtering
Users can filter the resources by location, audience/role, tag, department/sponsor, type, and keyword
Resources
  • Stage, publish and retire articles as learning resources
  • Stage, publish and retire file uploads as learning resources
  • Stage, publish and retire links to files and websites as learning resources
  • Control who can see a resource in LearningSite
  • Control who can edit a resource
  • View and download learning activity for a resource
  • View and download a list of users have not viewed a resource
  • Attach resources to courses
  • Set specific users to be notified when a resource is viewed
  • Set an expiration date
  • Dupe and revise resources
Courses
  • Stage, publish and retire instructor-led courses
  • Stage, publish and retire instructor-led on-demand courses
  • Control who can see a course in LearningSite
  • Control who can edit a course
  • Attach resources to a course
  • Attach eLearning to a course
  • Attach generic content to a course
  • Attach certificates of completion to a course
  • Send a certificate to users who complete a course
  • Award credits/points to users who complete a course
  • Set specific users to be notified when a course is completed
  • Select other courses as prerequisites
  • Limit retakes for on-demand courses
  • Set an expiration date
  • Collect feedback
  • Track scores
  • View and download learning activity for a course
  • View and download a list of users have not completed a course
  • Dupe and revise courses
Events
  • Stage and publish an online event (webinar)
  • Stage and publish an event in a meeting room
  • Stage and publish an event in multiple meeting rooms
  • Stage and publish a 1-on-1 training session
  • Control who can see an event in LearningSite
  • Control who can edit an event
  • Assign a primary contact to an event
  • Assign other contacts to an event
  • Award credits/points to users who complete an event
  • Send invitations
  • Send meeting requests
  • Create, update, and delete event registrants
  • Manage standby lists
  • Print sign-in sheets
  • Record attendance
  • Send certificates of completion to users who attend an event
  • Collect feedback
  • Create recurring events
  • Dupe and revise events
Plans
  • Stage, publish and retire plans
  • Control who can edit a plan
  • Assign courses to a plan
  • Assign credit requirements to a plan
  • Assign learners to a plan
  • Assign deadlines to learners
  • Create a rule that assigns learners to a plan automatically
  • Automatically send reminders
  • View and download learning activity for a plan
  • View and download a list of users have not completed a plan
  • View and download a list of users who are past due
  • Print compliance reports
Users
  • View and download learning activity for a user
  • Impersonate learners
Reports
  • View and download 25+ reports including compliance reports, eLearning reports, instructor reports, time spent learning reports, course history reports, learning plan reports, and more
  • Search and filter report data
  • Select data fields and download report data to Excel
Email
  • Meeting requests are sent to instructors and registrants
  • Reminders are sent the day before training and morning of training
  • A notification is sent to the primary contact of an event when there are no more seats available
  • A notification is sent to a designated contact when learners request a course
  • Invitations can be sent for events
  • A notification can be sent to learners when an event is scheduled for a course that is in their learning plan
  • Reminders can be sent periodically for incomplete compliance and learning plans
e-Learning
  • Use any Articulate, Camtasia, Captivate or any SCORM compliant authoring tool of your choice to produce custom eLearning
  • Use SCORM or AICC compliant eLearning made by third parties
  • Upload recorded webinars and seminars
  • Report on scores, complete vs incomplete, and pass vs fail

ManagerSite Request a demo

ManagerSite is an area of the LMS intended specifically for an organization's managers. It eliminates the need to generate and distribute reports to direct and up-line managers.

ManagerSite

User Stories

Monitoring Employee Activity

ManagerSite provides easy access to the information managers need to stay on top of their employees’ development, including employee training history, assignments, and compliance status.

I manage the Legal Staff at my firm, and I really needed to see how much and what kind of training my employees were participating in. ManagerSite allows me to do just that without bothering with cumbersome reports. I can check employees upcoming training events anytime anyplace even on my phone.
Legal Manager

Assigning Training

ManagerSite allows managers to assign training to their employees and track their progress.

We developed some curriculum for my practice area, and I really wanted everyone from my team to watch the videos. I was able to assign the videos to my team and view their progress very easily.
Attorney

Performance Reviews

ManagerSite provides essential information for preparing for performance reviews.

I meet with each of my employees annually to review their learning history and plot a course for professional development. ManagerSite makes it easy for me to retrieve their learning achievements, including the courses and plans they completed.
Legal Practice Manager

Feature List

Single Sign-on
ManagerSite supports single sign-on so users do not need another password
Browser Compatibility
Works with all modern browsers including Internet Explorer 11
Mobile Device Compatibility
Works on iOS and Android mobile devices and tablets
Security
  • Managers automatically get access to ManagerSite
  • Manager relationships can be synced from Active Directory or any data source of your choice
  • Manager relationships can also be established ad-hoc
Schedules
Managers can view events their employees are planning to attend
Assignments
Managers can create and assign learning plans
Reporting
  • Managers can view compliance reports for courses and plans
  • Managers can also view the learning history for any of their employees
  • Managers can also download the history for any of their employees

CLESite Request a demo

Continuing Legal Education (CLE) is an educational program for lawyers who practice law in jurisdictions inside the United States. CLE governs learning that takes place after their admission to the bar. It requires lawyers to continue learning beyond law school. Lawyers must comply with CLE obligations to maintain their licenses to practice law in one or more states.

CLESite

CLESite includes everything needed to track CLE compliance, including:
  • CLE rule summaries for jurisdictions inside the United States
  • Compliance tracking for each jurisdiction
  • Reminders of compliance status
  • Tools for managing live and on-demand CLE Programs
  • Tools for generating CLE certificates

CPDSite Request a demo

Continuing Professional Development (CPD) is an educational program for lawyers who practice law outside of the United States. CPD governs learning that takes place after their admission to the bar. It requires lawyers to continue learning beyond law school. Lawyers must comply with CPD obligations to maintain their licenses to practice law.

CPDSite

CPDSite includes everything needed to track CPD compliance, including:
  • CPD rule summaries for jurisdictions outside the United States
  • Compliance tracking for each jurisdictions
  • Reminders of compliance status
  • Tools for managing live and on-demand CPD Programs
  • Tools for generating CPD certificates

Extensions

Software extensions expand on the capabilities of UniversitySite. Whether you are looking to build custom reports, add a learning content library, or integrate with SharePoint, software extensions available for UniversitySite allow for designing a customized solution that aligns with your learning and development needs.

Extensions Available for Free Extensions Available for Purchase
For more information about each extension, continue reading below.

ClientSite - Client Facing LMS Extension

ClientSite is a client-facing learning portal used by law firms to provide online learning content to their clients.

Exhibits Learning Content Extension Request a demo

Exhibits is a learning content library, made for law firms by Profiscience. This extension includes 200+ micro-learning videos designed specifically for attorneys and staff. Each video introduces the best practice by presenting a situation your firm is likely to encounter. Best of all, each video is only 1 to 2 minutes long.

Topics
  • Security Awareness
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Outlook

User Stories

Security Awareness

Protecting your Firm's data is a top priority. Employees are often the biggest risk to data security. Exhibits includes security awareness videos to help employees understand the importance of and best strategies for protecting data.

Our attorneys appreciated that the security awareness videos were set in the context of a law firm with situations they could relate too.
Director of Security

Improving Efficiency

An attorney's time is valuable, and getting them to the training room is almost impossible. That's why the videos in Exhibits are short and to the point.

I’ve always wondered why spell check doesn’t always find all of the misspelled words in my documents. Now I understand why and I know how to fix it.
Attorney

Tech Tips

Exhibits includes dozens of short and informal videos, ideally suited for inclusion in Firm-internal newsletters.

Every few weeks we send an IT newsletter to all employees, sharing information about what's new and what's coming soon. We wanted an easy way to include a tech tip in each newsletter. With Exhibits, we can pick from topics ranging from security awareness to printing in Excel, or scheduling meetings in Outlook.
IT Director
For more information, see:   Exhibits Product Tour

ScormFly - Video Conversion and Streaming Service

Shareable Content Object Reference Model (SCORM) is an open standard that defines how learning content and learning management systems communicate with each other. ScormFly makes it easy to convert media files into a SCORM compliant format so that playback can be tracked by UniversitySite for compliance purposes. In addition, ScormFly includes the following features:

User Stories

CLE/CPD Compliance

ScormFly is frequently used for compliance videos because it can keep track of whether or not users watch the entire video, and it can pause periodically during playback to ensure users are present and attentive.

Our firm sponsors in-house CLE Programs for our attorneys and clients. Usually, one or more of our attorneys give a lecture on matters directly related to the practice of law, professional conduct, or ethical obligations. For several years, we have recorded these lectures. With ScormFly, we are able to convert the recordings into a format that is mobile compatible, track viewer progress, and award CLE credits.
CLE Coordinator

Webinars

Recorded webinars can be converted through ScormFly and shared on a variety of platforms.

We conduct internal webinars on various topics. The webinars are easily recorded, but the video files were too large to share via email, and it’s nearly impossible to generate a report of who watched them. These problems were solved by loading the recordings into ScormFly, and then publishing them for sharing and tracking purposes in UniversitySite.
Manager of Technology

Mobile learning

ScormFly videos can be viewed not only on a desktop or laptop but also on iPad, iPhone, tablets, Android, etc.

Employees want to be able to view training videos on their mobile devices. We load them into ScormFly and it converts them into mobile compatible videos. Employees can start videos at the office, and if they're interrupted, they can resume playback later –even from a mobile device.
Manager, Learning and Development

Saving time

Because ScormFly supports the ability to adjust the playback rate, users can watch videos in less time. Automatic bookmarking allows users to pick up where they left off. If the video is broken up into chapters, users can jump to a specific part of the video.

Shortly after publishing our first video with ScormFly, we started getting feedback that viewers really appreciated the ability to speed up the playback rate. Some users felt that they could save time and be more productive while others found the videos to be more engaging and better able to hold their attention.
Director of Professional Development

PowerPoint synchronization

No need to present just the speaker or just the slideshow: ScormFly lets you synchronize the video of the presentation with the PowerPoint slides. The user can view the presentation and the slides side-by-side or focus on one or the other while they’re watching.

We use our video conferencing system to record live presentations, but users complained that they couldn’t read the PowerPoint slides that were projected on the screen behind the speaker, so we started uploading the video recordings into ScormFly where we can synchronize the PowerPoint slides to playback alongside the video. It’s a little bit of extra work, but it’s worth it because the product we deliver to our users is so much better.
Application Training Manager

Feature List

Features for Authors

  • Optimizes your videos for streaming over a global content delivery network
  • Authors can create chapters inside videos
  • Authors can sync PowerPoint slides to videos
  • Authors can add presence verification prompts to compliance videos

Features for Learners

  • Learners can view content from any device
  • Learners can adjust the playback speed of the video

Features for Learning Management Systems

  • Compliance Tracking
  • Exit and continue later

SkillSite

SkillSite is a legal-specific assessment tool that allows firms to successfully implement assessments for employees and new hires. Assessments are available for Word, Excel, PowerPoint, and Outlook. The assessments target skill gaps and prescribe training based on those skill gaps. This methodology streamlines the training process by focusing on areas where users can improve their skills.

User Stories

Rollouts

The amount of training that people receive during a rollout is limited. Using assessments after a rollout allows firms to identify and target both firm-wide and individual skill gaps, thereby minimizing the training time and resources required to close those gaps.

The training provided during our Office 2010 rollout was limited so we could complete the rollout in a shorter amount of time. As a result, we saw a significant jump in calls to our Help Desk. Now that the rollout is behind us, we are using a much more strategic approach to identifying the training needs of our users.
Office Administrator

Improving Efficiency

The average rate of proficiency for legal document production is 64%. After completing targeted training based on assessment results, average proficiency rises to 95%.

The first time our users completed the Word assessment, the average score was in the low 60’s. Since completing the prescribed training, our users have been averaging scores in the '90s!
Director of Training

Mergers

Technology standards are an issue when firms merge. After the new standards are agreed upon and established, firm-wide adoption becomes an issue. SkillSite helps level skill sets across the entire workforce and increase user adoption of the new standards.

Ensuring everyone has a consistent skill set has fostered teamwork throughout the entire the firm, promoted accountability, and provided users with confidence, knowing they can hand off workflow.
Regional Office Administrator

New Hires

Incorporating the assessments into the hiring process provides tangible evidence of the current skillset for each potential hire.

40% of what’s covered in other tests has nothing to do with working in the legal environment, and some key skills for the legal environment aren’t covered at all or are covered minimally.
Hiring Manager

Certification

Internal certification programs are an effective way to level-set skills and improve productivity by setting standards of proficiency.

The Managing Partner at our firm got behind the idea of certifying our employees for legal document production. Each employee completed a baseline assessment. But, instead of focusing on the initial score, the emphasis was put on the training needed to improve their score to 90% to certify. We have done this with Word, Excel, and PowerPoint, and there is no denying that skills have improved dramatically using this approach.
Training Manager

Budgeting

By providing an accurate snapshot of organizational strengths and weaknesses, SkillSite identifies future training needs and provides the blueprint for a learning strategy, allowing firms to create training budgets based on facts and data, not guesswork.

We have reduced the time users spend in training and optimized the utilization of our trainers because we can focus just on where the needs are.
Training Director

Boosting User Confidence

Most people are unable to accurately assess their level of competence: People with lower skill levels tend to believe their skills are better than they are, and people with higher skill levels tend to underestimate themselves. This is known as the Dunning-Kruger effect. SkillSite gives an objective measure of a user’s competence and provides a roadmap to any needed improvement.

Although I wouldn’t admit it, I was pretty much sure that Word was just beyond me. And now earned my certification. It is just unbelievable!
Legal Secretary
All the hard work is paying off. The certifications have given so much confidence to the secretaries.
IS Trainer/Support Specialist
For more info, see:   SkillSite Tour,   Making the Case

LinkedIn Learning

LinkedIn Learning is a library of 9,000+ digital courses taught by industry experts covering a wide range of business, creative, and technical topics.

This extension provides the ability to leverage LinkedIn's digital courses inside UniversitySite for technical, soft skills, and professional development.

Note: This extension is available for free, but a subscription is required by LinkedIn Learning to gain access to their content library.

On-Premise Option

Cloud-based software services are more popular than ever before, but some organizations can't use them. UniversitySite can be installed on your equipment, behind your firewall, where it can be fully managed by your internal IT resources.

Practicing Law Institute

Practising Law Institute (PLI) is a nonprofit learning organization dedicated to keeping attorneys and other professionals at the forefront of knowledge and expertise. This extension provides the ability to leverage PLI's live seminars, live webcasts, and on-demand web programs inside UniversitySite for attorney development and compliance.

Note: This extension is available for free, but a subscription is required by PLI to gain access to their content library.

SAML-based Single Sign-On

Security Assertion Markup Language (SAML, pronounced sam-el) is an open standard for exchanging authentication and authorization data between enterprises and service providers.

Single Sign-On is available for UniversitySite for free using a proprietary solution, however, for added security and peace of mind, Profiscience recommends purchasing the SAML-based Single Sign-on Extension which is compatible with many SAML identity providers including ADFS, Azure AD, Okta, and OneLogin.

SharePoint Request a demo

The SharePoint Extension is a set of web parts for Microsoft SharePoint that enables many of UniversitySite's features to be embedded into SharePoint.

User Stories

SharePoint as an LMS

The SharePoint Extension enables SharePoint to function as a learning and development platform by pushing many of UniversitySite’s features into your SharePoint environment.

Our intranet is built on SharePoint, so our users are already familiar with its look and feel. Our strategy for new apps is to embed them in SharePoint whenever possible. UniversitySite's integration with SharePoint allowed us to create a seamless environment for our employees.
SharePoint Administrator

Providing learning resources where users expect to find them

The SharePoint Extension surfaces learning opportunities throughout SharePoint, pushing learning materials to Intranet pages that users frequently visit, increasing their exposure.

Our Intranet has pages for each office, pages for each department, and pages for each practice area. UniversitySite’s integration with SharePoint makes it possible for us to side-bar videos, training events, and other learning resources on the practice area page for litigation support. We discovered side-barring learning resources on existing pages was important for two reasons: We could increase the use of our training resources by distributing them across existing pages where employees would expect to find them. We could increase participation in voluntary training by advertising training on pages frequently visited.
Manager of Information Technology

SharePoint Search / Enterprise Search

The SharePoint Extension seamlessly integrates SharePoint Search with UniversitySite resources such as upcoming live training, webcasts, eLearning modules, and videos, and then enables users to register for classes and view eLearning directly from within SharePoint.

We learned that our employees are increasingly relying on ‘Search’ for navigating our Intranet. When we discovered that employees were searching the Intranet for training and not finding any, we saw an opportunity. UniversitySite’s integration with SharePoint made it possible for employees to find learning resources using SharePoint search.
IT Director

SQL Reporting

Dozens of customizable reports are built-in to UniversitySite; However, this extension provides your software developers with direct access to a SQL database for extracting data and running custom reports. Data is transferred from UniversitySite to reporting servers twice per day.

West LegalEdCenter

West LegalEdcenter is part of the legal solutions provided by Thomson Reuters, the world's leading source of intelligent information for businesses and professionals.

This extension provides the ability to leverage West LegalEdCenter content inside UniversitySite.

Note: This extension is available for free, but a subscription is required by West LegalEdCenter to gain access to their content library.