Products

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UniversitySite Request a demo

UniversitySite is a Learning Management System for law firms and professional service firms. It streamlines compliance and training for onboarding new employees, software rollouts, and professional development. UniversitySite is made up of core components and software extensions, described in detail below.

Core Components

Extensions

Software extensions expand on the capabilities of UniversitySite. Whether you are looking to build custom reports, add a learning content library, or integrate with other platforms, software extensions available for UniversitySite allow for designing a customized solution that aligns with your learning and development needs.

Learning Content Extensions

Unlock the full potential of employee learning journeys with our learning content extensions. With our extensions, learning becomes an immersive experience, fostering curiosity and igniting a passion for knowledge. Elevate your learning experience today and discover a world of endless possibilities.

CLESite Request a demo

Continuing Legal Education (CLE) is an educational program for lawyers who practice law in jurisdictions inside the United States. CLE governs learning that takes place after their admission to the bar. It requires lawyers to continue learning beyond law school. Lawyers must comply with CLE obligations to maintain their licenses to practice law in one or more states.

CLESite

CLESite includes everything needed to track CLE compliance, including:
  • CLE rule summaries for jurisdictions inside the United States
  • Compliance tracking for each jurisdiction
  • Reminders of compliance status
  • Tools for managing live and on-demand CLE Programs
  • Tools for generating CLE certificates

CPDSite Request a demo

Continuing Professional Development (CPD) is an educational program for lawyers who practice law outside of the United States. CPD governs learning that takes place after their admission to the bar. It requires lawyers to continue learning beyond law school. Lawyers must comply with CPD obligations to maintain their licenses to practice law.

CPDSite

CPDSite includes everything needed to track CPD compliance, including:
  • CPD rule summaries for jurisdictions outside the United States
  • Compliance tracking for each jurisdictions
  • Reminders of compliance status
  • Tools for managing live and on-demand CPD Programs
  • Tools for generating CPD certificates

InstructorSite Request a demo

InstructorSite is the administrative side of UniversitySite, where learning resources and compliance programs are managed.

InstructorSite

User Stories

Software rollout

During software rollouts, instructors and training managers can use InstructorSite to assign training, create schedules, organize and publish course content, monitor group, and individual learner progress, and generate reports that track training activities, such as registration and completion.

When rolling out a new version of Office, training courses and videos are loaded into InstructorSite where we assign pre-rollout training to our users and determine if users have completed their training in preparation for the upgrade.
Desktop Technology Manager

HR Compliance

Education and training are key to ensuring employees are aware of and comply with federal and state laws that govern organizations. InstructorSite allows HR departments to assign compliance training and generate compliance reports.

At my firm there are videos employees are required to watch each year. We use UniversitySite to track who has watched the video and who hasn’t. We can even tell who has watched the entire video. This has been a huge time saver for the firm. We appreciate having a system that manages this process for us.
Manager, Human Resources

Classroom Training

InstructorSite provides tools for scheduling single-location, multi-location, and online classes along with tracking rosters, wait-lists, and attendance. Instructor schedules appear in Microsoft Outlook and on mobile devices. InstructorSite suggests which classes to schedule based on the user’s needs and interests and automatically notifies users when classes they need are scheduled.

The trainers at our firm schedule and manage all of our training events in InstructorSite. The system is indispensable for coordinating both live in-person training events and online training events across all of our offices. InstructorSite automatically notifies trainers of their training schedule and integrates with Outlook to keep their calendars up to date.
Learning & Development Coordinator

Professional Development

InstructorSite helps Professional Development Managers keep track of program participation and user compliance. It provides tools for tracking yearly requirements and generating individual and group status reports.

Our firm requires employees to earn training credits each year for professional development. InstructorSite makes it easy to manage these programs and identify users who are at risk or who fall out of compliance.
Professional Development Manager

Feature List

Single Sign-on
LearningSite supports single sign-on so users do not need another password
Browser Compatibility
Works with all modern browsers, including Internet Explorer 11
Mobile Device Compatibility
Works on iOS and Android mobile devices and tablets
Departmental Security
Department-level security ensures that instructors will only be able to change learning resources owned by their department
Learner Security
Item-level security ensures that users only see the learning opportunities they are supposed to see
User Level Security
Users can be assigned the level of access necessary by assigning them any combination of more than a dozen security roles from instructor to administrator.
Time Zones
Dates and times in the LMS as well as all email communication are translated to the local time for each user
To-do List
A to-do list automatically keeps track of upcoming events and recording of attendance
Search
Users can easily find resources by performing keyword searches
Filtering
Users can filter the resources by location, audience/role, tag, department/sponsor, type, and keyword
Resources
  • Stage, publish and retire articles as learning resources
  • Stage, publish and retire file uploads as learning resources
  • Stage, publish and retire links to files and websites as learning resources
  • Control who can see a resource in LearningSite
  • Control who can edit a resource
  • View and download learning activity for a resource
  • View and download a list of users have not viewed a resource
  • Attach resources to courses
  • Set specific users to be notified when a resource is viewed
  • Set an expiration date
  • Dupe and revise resources
Courses
  • Stage, publish and retire instructor-led courses
  • Stage, publish and retire instructor-led on-demand courses
  • Control who can see a course in LearningSite
  • Control who can edit a course
  • Attach resources to a course
  • Attach eLearning to a course
  • Attach generic content to a course
  • Attach certificates of completion to a course
  • Send a certificate to users who complete a course
  • Award credits/points to users who complete a course
  • Set specific users to be notified when a course is completed
  • Select other courses as prerequisites
  • Limit retakes for on-demand courses
  • Set an expiration date
  • Collect feedback
  • Track scores
  • View and download learning activity for a course
  • View and download a list of users have not completed a course
  • Dupe and revise courses
Events
  • Stage and publish an online event (webinar)
  • Stage and publish an event in a meeting room
  • Stage and publish an event in multiple meeting rooms
  • Stage and publish a 1-on-1 training session
  • Control who can see an event in LearningSite
  • Control who can edit an event
  • Assign a primary contact to an event
  • Assign other contacts to an event
  • Award credits/points to users who complete an event
  • Send invitations
  • Send meeting requests
  • Create, update, and delete event registrants
  • Manage standby lists
  • Print sign-in sheets
  • Record attendance
  • Send certificates of completion to users who attend an event
  • Collect feedback
  • Create recurring events
  • Dupe and revise events
Plans
  • Stage, publish and retire plans
  • Control who can edit a plan
  • Assign courses to a plan
  • Assign credit requirements to a plan
  • Assign learners to a plan
  • Assign deadlines to learners
  • Create a rule that assigns learners to a plan automatically
  • Automatically send reminders
  • View and download learning activity for a plan
  • View and download a list of users have not completed a plan
  • View and download a list of users who are past due
  • Print compliance reports
Users
  • View and download learning activity for a user
  • Impersonate learners
Reports
  • View and download 25+ reports including compliance reports, eLearning reports, instructor reports, time spent learning reports, course history reports, learning plan reports, and more
  • Search and filter report data
  • Select data fields and download report data to Excel
Email
  • Meeting requests are sent to instructors and registrants
  • Reminders are sent the day before training and morning of training
  • A notification is sent to the primary contact of an event when there are no more seats available
  • A notification is sent to a designated contact when learners request a course
  • Invitations can be sent for events
  • A notification can be sent to learners when an event is scheduled for a course that is in their learning plan
  • Reminders can be sent periodically for incomplete compliance and learning plans
e-Learning
  • Use any Articulate, Camtasia, Captivate or any SCORM compliant authoring tool of your choice to produce custom eLearning
  • Use SCORM or AICC compliant eLearning made by third parties
  • Upload recorded webinars and seminars
  • Report on scores, complete vs incomplete, and pass vs fail

LearningSite Request a demo

LearningSite is the end-user side of UniversitySite where learning resources and schedules are published, where learning takes place, and where compliance programs are completed.



User Stories

Classroom Training

Using LearningSite, employees can find out when training classes are scheduled, and they can register for them with a single click. Class communications and reminders are automated, and updates are automatically generated and sent out as changes occur.

Our employees use LearningSite to browse and register for our upcoming training classes. They also use the system to request training. When they sign up for a training class, it is automatically added to their Outlook calendar, and it sends them reminders, which helps to reduce the number of no-shows.
Technology Trainer

New Hire Training

LearningSite helps organizations reduce the amount of time spent onboarding new employees.

New employees spend time during their first few days attending our new hire orientation program, then we introduce them to LearningSite which they use to work through a learning plan that completes their training. They have 90 days to complete training and LearningSite keeps track of their deadline and periodically reminds them what they need to do next.
Manager, Technical Training

Video Library

LearningSite provides employees access to training videos and eLearning on demand.

We wanted our employees to have access to learning resources 24x7 so we publish videos in LearningSite from three distinct sources. First, we record and publish our live training sessions in LearningSite. We also create and publish eLearning for Firm-specific procedures. Finally, we incorporate eLearning from third parties for some of the more generic topics. This video library has become an important resource for employees that enables them to defer spending time in training until it’s relevant.
Training & Help Desk Manager

Professional Development

LearningSite helps employees monitor and manage their professional development requirements.

The firm requires me to earn training credits each year. LearningSite keeps track of my deadlines, the credits I have earned, and the credits I need. It also suggests training events and videos that will help me earn my outstanding credits.
Attorney

Feature List

Single Sign-on
LearningSite supports single sign-on so users do not need another password
Browser Compatibility
Works with all modern browsers, including Internet Explorer 11
Mobile Device Compatibility
Works on iOS and Android mobile devices and tablets
Security
Item-level security ensures that users only see the learning opportunities they are supposed to see
Time Zones
Dates and times in the LMS as well as all email communication are translated to the local time for each user
Proxy
Secretaries can be given proxy access to the attorneys that they support
Guided Tour
A guided tour of LearningSite is available for on-boarding new users
Branding
Use your logo and color scheme to make the LMS match your branding requirement
Customization
Customize the landing page for your needs by choosing from a variety of pre-built widgets including:
  • Current Events
  • Featured Events
  • Best Rated On-Demand Courses
  • Feature On-Demand Courses
  • Trending On-Demand Courses
  • New Instructor-Led Courses
  • Featured Plans
  • Learning Activity Feed
  • Learning Opportunities Feed
  • Plans in Progress
To-do List
A to-do list automatically keeps track of all assignments including upcoming events, incomplete learning and compliance plans, incomplete eLearning, and pending feedback
Search
Users can easily find learning resources by performing keyword searches
Filtering
Users can filter the learning resources by location, audience/role, tag, department/sponsor, type, and keyword
On-Demand Learning Resources
  • Users can browse, filter, and search a catalog of on-demand learning resources including eLearning, recorded webinars, recorded seminars, and documentation
  • Relevant on-demand learning resources are displayed to users based on their roles
  • Users can launch eLearning, pause/stop, and continue later
  • Users can electronically accept and sign-off-on policies and other documents
  • Users can attest to completing external courses
  • Users can provide feedback including 5-star ratings for any learning resources they have viewed
Live Events
  • Users can browse, filter, and search a calendar of events that they can sign up for
  • Relevant events are displayed to users based on their location and roles
  • Users can get on a waitlist when an event is full
  • Users can provide feedback including 5-star ratings after attending an event
Instructor-Led Courses
  • Users can browse, filter, and search a catalog of instructor-led courses
  • Relevant courses are displayed to users based on their roles
  • Users can submit requests for courses of interest
Plans
  • Users can browse, filter, and search a catalog of learning plans
  • Relevant learning plans are displayed to users based on their roles
  • Compliance plans appear in the to-do list and on the home page under important deadlines
Email
  • Outlook meeting requests are sent registrants when they register to attend an event
  • Reminders are sent to registrants on the day before training and the morning of training
  • Reminders of important deadlines can be sent to users automatically
Reporting
  • Users can view a course completion report at any time
  • Users can view a report listing their status for every one of their learning plans
  • Compliance reports are available for each of their plans

ManagerSite Request a demo

ManagerSite is an area of the LMS intended specifically for an organization's managers. It eliminates the need to generate and distribute reports to direct and up-line managers.

ManagerSite

User Stories

Monitoring Employee Activity

ManagerSite provides easy access to the information managers need to stay on top of their employees’ development, including employee training history, assignments, and compliance status.

I manage the Legal Staff at my firm, and I really needed to see how much and what kind of training my employees were participating in. ManagerSite allows me to do just that without bothering with cumbersome reports. I can check employees upcoming training events anytime anyplace even on my phone.
Legal Manager

Assigning Training

ManagerSite allows managers to assign training to their employees and track their progress.

We developed some curriculum for my practice area, and I really wanted everyone from my team to watch the videos. I was able to assign the videos to my team and view their progress very easily.
Attorney

Performance Reviews

ManagerSite provides essential information for preparing for performance reviews.

I meet with each of my employees annually to review their learning history and plot a course for professional development. ManagerSite makes it easy for me to retrieve their learning achievements, including the courses and plans they completed.
Legal Practice Manager

Feature List

Single Sign-on
ManagerSite supports single sign-on so users do not need another password
Browser Compatibility
Works with all modern browsers including Internet Explorer 11
Mobile Device Compatibility
Works on iOS and Android mobile devices and tablets
Security
  • Managers automatically get access to ManagerSite
  • Manager relationships can be synced from Active Directory or any data source of your choice
  • Manager relationships can also be established ad-hoc
Schedules
Managers can view events their employees are planning to attend
Assignments
Managers can create and assign learning plans
Reporting
  • Managers can view compliance reports for courses and plans
  • Managers can also view the learning history for any of their employees
  • Managers can also download the history for any of their employees

Extensions

Software extensions expand on the capabilities of UniversitySite. Whether you are looking to build custom reports, add a learning content library, or integrate with other platforms, software extensions available for UniversitySite allow for designing a customized solution that aligns with your learning and development needs.

For more information about each extension, continue reading below.

ClientSite - Client Facing LMS Extension

ClientSite is a client-facing learning portal used by law firms to provide online learning content to their clients.

ScormFly - Video Streaming and Compliance

Shareable Content Object Reference Model (SCORM) is an open standard that defines how learning content and learning management systems communicate with each other. ScormFly makes it easy to convert media files into a SCORM compliant format so that playback can be tracked by UniversitySite for compliance purposes. In addition, ScormFly includes the following features:

User Stories

CLE/CPD Compliance

ScormFly is frequently used for compliance videos because it can keep track of whether or not users watch the entire video, and it can pause periodically during playback to ensure users are present and attentive.

Our firm sponsors in-house CLE Programs for our attorneys and clients. Usually, one or more of our attorneys give a lecture on matters directly related to the practice of law, professional conduct, or ethical obligations. For several years, we have recorded these lectures. With ScormFly, we are able to convert the recordings into a format that is mobile compatible, track viewer progress, and award CLE credits.
CLE Coordinator

Webinars

Recorded webinars can be converted through ScormFly and shared on a variety of platforms.

We conduct internal webinars on various topics. The webinars are easily recorded, but the video files were too large to share via email, and it’s nearly impossible to generate a report of who watched them. These problems were solved by loading the recordings into ScormFly, and then publishing them for sharing and tracking purposes in UniversitySite.
Manager of Technology

Mobile learning

ScormFly videos can be viewed not only on a desktop or laptop but also on iPad, iPhone, tablets, Android, etc.

Employees want to be able to view training videos on their mobile devices. We load them into ScormFly and it converts them into mobile compatible videos. Employees can start videos at the office, and if they're interrupted, they can resume playback later –even from a mobile device.
Manager, Learning and Development

Saving time

Because ScormFly supports the ability to adjust the playback rate, users can watch videos in less time. Automatic bookmarking allows users to pick up where they left off. If the video is broken up into chapters, users can jump to a specific part of the video.

Shortly after publishing our first video with ScormFly, we started getting feedback that viewers really appreciated the ability to speed up the playback rate. Some users felt that they could save time and be more productive while others found the videos to be more engaging and better able to hold their attention.
Director of Professional Development

PowerPoint synchronization

No need to present just the speaker or just the slideshow: ScormFly lets you synchronize the video of the presentation with the PowerPoint slides. The user can view the presentation and the slides side-by-side or focus on one or the other while they’re watching.

We use our video conferencing system to record live presentations, but users complained that they couldn’t read the PowerPoint slides that were projected on the screen behind the speaker, so we started uploading the video recordings into ScormFly where we can synchronize the PowerPoint slides to playback alongside the video. It’s a little bit of extra work, but it’s worth it because the product we deliver to our users is so much better.
Application Training Manager

Feature List

Features for Authors

  • Optimizes your videos for streaming over a global content delivery network
  • Authors can create chapters inside videos
  • Authors can sync PowerPoint slides to videos
  • Authors can add presence verification prompts to compliance videos

Features for Learners

  • Learners can view content from any device
  • Learners can adjust the playback speed of the video

Features for Learning Management Systems

  • Compliance Tracking
  • Exit and continue later

Teams Extension Request a demo

Looking to streamline your process even more? By leveraging the new Microsoft Teams Extension, you will be able to create and manage Teams meetings without ever leaving UniversitySite. Your meetings and events are then scheduled to start on time with no errors.

WebEx Extension Request a demo

Experience seamless efficiency with UniversitySite – your all-in-one solution for managing WebEx trainings effortlessly. Say goodbye to wasted time and ensure your sessions start smoothly every time. Empower your instructors with the tools they need to create and manage WebEx meetings efficiently. With UniversitySite, moving faster and more effectively has never been simpler.

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Zoom Extension Request a demo

Save time while ensuring that your Zoom trainings start on time, every time. Empower your instructors to create and manage Zoom meetings all in one place – UniversitySite. Moving faster and more efficient has never been easier.

Evaluation Forms Extension

UniversitySite provides the ability to collect a 5-star rating on a course and each instructor. The evaluation form extension adds the ability to create multiple evaluation forms and to add questions to evaluation forms. With it, you can create course-specific evaluation forms or one evaluation form for Instructor-Led Courses and another for On-Demand Courses. In addition, you can collect information about the quality of the food, the facility, technology, etc. You may even want to ask questions about specific topics that were covered such as "What are the risks of opening an email attachment?"

What do I get without the extension?

  1. Collect a 5-star rating on a course
  2. Collect a 5-star rating on each instructor
  3. Require comments on low ratings
  4. Opt-out of collecting instructor feedback
  5. Decide on a course by course basis if feedback will be collected

What does the extension add?

  1. Design a firm-specific evaluation form with your questions
  2. Design an evaluation form for Live Events with your questions
  3. Design an evaluation form for On-Demand courses with your questions
  4. Design course-specific evaluation forms with your questions
  5. Design department-specific evaluation forms with your questions

Adding Questions

Below is a screenshot of the Evaluation Form Editor. Without the extension, you cannot add questions. With the extension, you can add questions.

Mobile App Extension

Overview

The Mobile App Extension for UniversitySite expands on the capabilities of UniversitySite by providing the ability to customize the mobile app to match your branding and to promote app installation when visiting LearningSite using a mobile device.

Installation

You won’t find LearningSite’s progressive web app in the App Store. Its settings can be customized in InstructorSite and deployed directly from LearningSite or using a mobile device management platform.

Once installed, there are multiple ways to customize and distribute the app to your users. For more information, refer to our documentation on the Mobile App Extension.

ProviderSite Request a demo

ProviderSite is a learning portal used by law firms to provide online learning content and registration opportunities to attendees. It tracks CLE/CPD credit for clients and other external attendees and is a tool you will use to advertise your events, manage registrations and send certificates to attendees. It can also house eLearning for viewing at any time on demand.

ProviderSite

ProviderSite allows you to:
  • Advertise your CLE events
  • Provide online learning content
  • Manage event registrations
  • House online learning content for on-demand learning
  • Send completion certificates to attendees
  • Keep external attendees separate from employee accounts

Attendees can create an account and register for events, or attendees can be loaded in bulk or automatically from a data source. ProviderSite provides all the functionality you need to manage your CLE Events.

How it works!
  • Attendees create individual login accounts
  • Attendees register for events
  • Attendees are provided CLE certificates for their records

SAML-based Single Sign-On

Security Assertion Markup Language (SAML, pronounced sam-el) is an open standard for exchanging authentication and authorization data between enterprises and service providers.

Single Sign-On is available for UniversitySite for free using a proprietary solution, however, for added security and peace of mind, Profiscience recommends purchasing the SAML-based Single Sign-on Extension which is compatible with many SAML identity providers including ADFS, Azure AD, Okta, and OneLogin.

Software Developer Kit Extension

We Get Developers

We are a development driven company. Over half of our staff are either developers or designers who code. Even our founder spends much of his time programming. Let’s build some stuff!

View API Documentation

SQL Reporting

Dozens of customizable reports are built-in to UniversitySite; However, this extension provides your software developers with direct access to a SQL database for extracting data and running custom reports. Data is transferred from UniversitySite to reporting servers twice per day.

Learning Content Extensions

Unlock the full potential of employee learning journeys with our learning content extensions. With our extensions, learning becomes an immersive experience, fostering curiosity and igniting a passion for knowledge. Elevate your learning experience today and discover a world of endless possibilities.

For more information about each extension, continue reading below.

LinkedIn Learning

LinkedIn Learning is a library of 9,000+ digital courses taught by industry experts covering a wide range of business, creative, and technical topics.

This extension provides the ability to leverage LinkedIn's digital courses inside UniversitySite for technical, soft skills, and professional development.

Note: A subscription is required by LinkedIn Learning to gain access to their content library.

NBI & IPE

As a trusted provider of continuing legal education, NBI understands your lawyer's needs and challenges. Our extension is designed to enhance their learning experience, offering a seamless integration of practical legal knowledge and skills. With access to a diverse range of training formats, including state-specific live online seminars and OnDemand streaming videos, your lawyers and paralegals can fulfill their CLE requirements on your own schedule. Elevate your legal education journey with our innovative learning content extension with NBI.

Note: A subscription is required by NBI to gain access to their content library.

Practicing Law Institute

Practising Law Institute (PLI) is a nonprofit learning organization dedicated to keeping attorneys and other professionals at the forefront of knowledge and expertise. This extension provides the ability to leverage PLI's live seminars, live webcasts, and on-demand web programs inside UniversitySite for attorney development and compliance.

Note: A subscription is required by PLI to gain access to their content library.

West LegalEdCenter

West LegalEdcenter is part of the legal solutions provided by Thomson Reuters, the world's leading source of intelligent information for businesses and professionals.

This extension provides the ability to leverage West LegalEdCenter content inside UniversitySite.

Note: A subscription is required by West LegalEdCenter to gain access to their content library.